Job Detail

Job Description:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to manage complex schedules and handle confidential information with discretion.

**Key Responsibilities:**

1. **Administrative Support**:
- Manage and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle correspondence, draft emails and documents, and prepare reports as required.
- Answer and direct phone calls appropriately.

2. **Meeting and Event Coordination**:
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Plan and execute corporate events, conferences, and other special projects.

3. **Communication Management**:
- Act as the point of contact between executives and employees/clients.
- Manage internal and external communication, ensuring accurate and timely messages.

4. **Document and Database Management**:
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Handle confidential information with discretion.

5. **Project Management Support**:
- Assist in project management by coordinating with internal teams and external partners.
- Monitor project timelines and ensure deadlines are met.

6. **Expense Management**:
- Prepare and track executive expense reports.
- Assist in budget preparation and monitoring.

**Required Skills and Qualifications**:

- Proven experience as an Executive Assistant or similar administrative role.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office