Job Detail

Qualification:

- At least two years of prior assistant or executive support experience
- Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Fluent in both written and spoken English
- Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint
- Proficient in Communication skills (written and verbal)
- Capability to speak effectively among the management team, clients, and employee
- Attention to detail and problem-solving skills.

Responsibilities:

- Manage and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle correspondence, draft emails, and documents, and prepare reports as required.
- Answer and direct phone calls appropriately.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Plan and execute corporate events, conferences, and other special projects.
- Act as the point of contact between executives and employees/clients.
- Manage internal and external communication, ensuring accurate and timely messages.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Handle confidential information with discretion.
- Assist in project management by coordinating with internal teams and external partners.
- Monitor project timelines and ensure deadlines are met.
- Prepare a report to inform the managing director of the progress and business status
- Other tasks assigned.