Job Detail

Summary
As a Bookkeeper, you will play a crucial role in managing financial records, ensuring accuracy in accounting, and supporting the financial operations of our company. You will be responsible for handling various bookkeeping tasks, including setting up payments, updating financial records, and managing funds. Your attention to detail and organisational skills will ensure the smooth functioning of our financial processes. You will work closely with the Financial Controller, Account Manager, and other team members to maintain accurate financial data and support the overall financial health of the company. .

Key Responsibilities
Financial Updates and Reporting
Keep relevant managers informed of company balances.
Support financial reporting for all business operations.
Ensure timely and accurate financial updates for management meetings.
Reconciliation and Fund Management
Reconcile company accounts in QuickBooks.
Update the breakdown of funds received in the support bank account and send reports to the Financial Controller, Accounting Manager, and relevant stakeholders.
Maintain accurate records of bank and cash transactions in relevant spreadsheets.
Manage and update the payment schedules for supplier payments
Review the “Expense Record Sheet” and process supplier invoices, cash float requests, cash float returns, and reimbursements.


Estimations and Payments
Estimate expenses and fund requirements for various departments for the upcoming month and communicate updates to managers.
Set up and execute monthly salary payments.
Prepare and post withholding tax papers to suppliers.
Handle tax and SSI payments for the company.
Set up payments and transfer funds as per email requests from company managers.
Ensure all payments and fund transfers are accurately recorded in QuickBooks.
Reconciliation and Reporting
Reconcile bank balances with QuickBooks records and submit reports to the Financial Controller within the first week of the next month.
Perform additional duties within the scope of the position, as assigned by the Account Manager or the Financial Controller.
Accounts Payable and Receivable
Manage and process all invoices and payments.
Track and manage receivables, ensuring timely collection.
General Ledger Maintenance
Maintain and update the general ledger with accurate financial data.
Ensure all financial transactions are correctly recorded.
Expense Tracking and Documentation
Track company expenses and prepare detailed expense reports.
Maintain proper documentation and filing systems for all financial records.
Financial Audits
Assist in preparing for internal and external financial audits.
Ensure compliance with audit requirements and implement recommendations.
Communication
Liaise with vendors, clients, and other stakeholders regarding financial matters.
Provide financial information and support to other departments as needed.



Skills, Competencies and Experience
Thai National Only.
Must be fluent in spoken and written English.
Strong understanding of bookkeeping and accounting principles.
Proficient in QuickBooks and other accounting software.
Strong organisational and time management skills.
Excellent attention to detail and accuracy in financial record-keeping.
Ability to work independently and as part of a team.
Experience in handling confidential financial information.
Strong IT skills, including proficiency in Google Sheets and other relevant software.

Desirable Attributes
Experience within the travel industry.
Previous experience in a similar bookkeeping role.

Other Duties
Because of the changing nature of our business, your job description will inevitably change. You will, from time to time, be required to perform other activities of a similar nature that fall within your capabilities, as directed by management.

Working Hours
Monday to Friday from 9am to 5pm with extra Saturdays as per the needs of the business (Phuket, Thailand).