Job Detail

Main Responsibilities:

·        Support executive-level in a variety of administrative functions and coordination with managers for any topics or issues as necessary.

·        Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

·        Perform secretariat duties in arrangements for company board meetings, executive committee meeting and general meetings for shareholders and liaison with shareholders and directors.

·        Perform secretarial and administrative duties such as handling telephone calls, managing schedules and daily appointments, arranging meetings, recording minutes, translation.

·        Correspondence with external parties, visitor management and arranging flight, accommodation and meal bookings.

·        Organize management’s filing and documentation effectively and maintain professionalism in handling of confidential and sensitive business information at all times on all matters.

·        Maintain electronic and paper records ensuring information is organized and easily accessible.

·        Attend meetings and keep minutes.

·        Take minutes, check correctness and presentation before distributing and filing according to the supervisor’s discretion.

·        Ensure meeting minutes be dispatched/out within 48 hours.

·        Ensure that monthly analysis and month end reports are finished on a timely basis.

·        Work and coordinate with other departments to ensure that the responsible job of the department meets target and goals

·        Maintain GM personal and company diary.

·        Keep records of travel expenses and update travel schedule.

·        Handle correspondence for all applications such as regret letter, customer complaint, inquiring, confirmation, contract and any reference.

·        Act as Interpreter and translator when necessary

·        Keep strictly all confidential matters related to the unit.

·        Assist with the organization of Manager Meetings, outing and other associate activities.

·        Perform other duties as assigned by supervisors.

Other Duties:

1.    Adhere to the company’s employee rules & regulations.

2.    Attend and contribute to all training sessions, meetings and activities as required.

3.    Exercises responsible management and behaviour at all times, positively representing the MFG and The Coffee Club.

4.    Maintains strong, professional relationship with relevant business partners.

5.    Ensure high standards of personal presentation and grooming.

6.    Keep the office and working areas clean and tidy at all times.

Carry out any other reasonable duties and responsibilities as assigned