Job Detail

Job Summary:

We are looking for a highly organized and proactive Admin and Operations Assistant to support our daily business operations. This role is key in handling customer orders, coordinating internal processes, and ensuring smooth day-to-day workflow across teams.

Key Responsibilities:
• Consolidate daily customer orders and issue accurate invoices.
• Update CRM system with order details or customer information when required.
• Communicate with customers to provide information or updates as needed.
• Monitor payment timelines, coordinate with the accounting team if any issues arise.
• Monitor and manage office supplies.
• Track inventory stock levels and notify management when replenishment is needed from the main warehouse.
• Coordinate order pick-ups and delivery schedules with drivers.
• Manage company documentation, both physical and electronic.
• Manage company assets (e.g., vehicles, computers), including updating insurance, arranging timely maintenance, and tracking status.
• Provide administrative support to the sales team and overall operations.
• Perform general administrative duties as assigned.

Qualifications:
• Strong organizational and multitasking skills.
• Excellent time management and attention to detail.
• Proficiency in Microsoft Office, Google Docs, and Google Suite.
• Good problem-solving skills and customer service mindset.
• Ability to work independently while collaborating effectively with other departments.
• Good command of spoken and written English.
• Previous experience in administrative or operational roles is a plus.